Document Production
Automated printing of documents such as letters and forms is a central feature in Debt Tracker. Account data is merged into the document, eliminating the potential for error. However, it is often necessary for the user to choose from various alternatives or make alterations for a specific legal purpose and ordinary mail-merge printing does not allow for this. Debt Tracker allows for such user alterations prior to printing by means of special interfaces designed for legal letters and forms.

The Letters Form is a special interface used to select a particular letter to be printed and view the contents of each section of the letter. The interface displays the data in the format of a standard business letter: editable sections include the debtor’s address, a subject (‘Re’) area that includes the information relevant to the account such as the account number or legal information, an optional title, and a greeting section. The user can choose amongst several options for certain pieces of data, such as which plaintiff to select or whether to print letterheads or signatures. The user may also modify the contents of certain fields. However, in most cases, the default options do not need to be modified. A letter such as the one shown in the sample can be quickly printed.

The Forms Printer is another special interface used to select a particular legal form to be printed. Two of the most common types of legal forms are Complaints and Revivals of Judgment. The Forms Printer is designed to provide the user the ability to edit the data necessary for Complaints and Revivals.

From within the Forms Printer interface the user can also edit the selected letter or form layout itself, either temporarily for current instance or permanently.  New letters and forms, however, must be created in the Maintenance interface.

A complaint form built with the report editor is typical of what can be achieved; this form is acceptable for submission to the district courts and was printed in a matter of seconds with all data filled in, thereby saving a considerable amount of time and effort. Using the Report Editor, users have the ability to create such forms for their specific locale or can have them developed by Debt Tracker or an outside consultant.